Managers have some tasks that they need to do, but their primary job is to make sure that others are doing what they have been assigned to accomplish the mission and goals of the organization. Effective managers know what responsibilities to delegate to allow themselves time to plan, to collaborate with others in the organization, and to monitor the performance of their employees, making sure to give them adequate feedback and development opportunities.
Often, managers think that they are delegating when they assign tasks to employees. Sometimes this is merely dumping on people. Real delegation is assigning responsibility for outcomes along with the authority to do what is needed to produce the desired results.
Here are 8 tips for effective delegation:-
Delegate Early- Always make an effort to delegate the task in its early stages in order to avoid unnecessary pressure. This also helps the person to whom the task is delegated to with regards to planning the task better.
Select the right person- Take into account that the person has the time to take on the responsibility. Analyse the skills and capabilities of your stuff and assign the task to the person who is best suited for the task. Make sure the person has the training and resources to succeed.
Communicate the rationale and benefit- Identify the reason for the task and how it will contribute to the goals of the company or department or team. Also convey how the delegated task can benefit the person. For example, develop a specific skill. that is needed to get promoted. Remember a routine task to you may be a new challenging task to your subordinate.
Delegate the entire task to one person- This gives the person the responsibility, increases their motivation and avoids ambiguity in accountability. Otherwise, different people will have different ideas about who does what when.
Set clear goals and expectations- Be clear and specific on what is expected. Give information on what, why, when, who and where. You might leave the “how” to them. Be prepared to accept input from subordinates. Confirm and verify task goals and expectations.
Delegate responsibility and authority- Ensure that the subordinate is given the relevant responsibility and authority to complete the task. Let the subordinate complete the task in the manner they choose, as long as the results are what you specified. Be willing to accept ideas from the subordinate on task fulfillment.
Evaluate and recognize performance- Assess results more than methods. Break down the reason for the lack in execution for enhancements and identify success at the earliest opportunity.
If you’re not satisfied with the progress, don’t take the project back immediately- Rather, continue to work with the employee and ensure they understand the project to be their responsibility. Give advice on ways to improve. This ensures accountability and dependability.
Effective delegation allows subordinate to learn, grow and be more capable. It allows supervisors to be more productive by focusing on what they are paid to do – getting the work done through others.